City Council Minutes

City of Harker Heights Council Minutes

Minutes of the City Council Meeting held at 5:04 p.m. on Tuesday, May 28, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
Hal Schiffman  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter  City Manager
Burk Roberts  City Attorney
Patricia Brunson Assistant City Manager

Pledge of Allegiance:

Boy Scout Roland George lead the Council in the Pledge of Allegiance to the United States and the Texas Flag.

Consent Items:

1. The Council discussed and considered approving the minutes of the meeting held May 14, 2013. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 5-0.

Public Hearing:

1. The Council conducted a Public Hearing to discuss and consider an ordinance amending Chapter 74, Schedule II (A) of the Code of Harker Heights, to extend a school zone on Canoe Drive to reflect a 20 MPH School Zone. Mark Hyde, Public Works Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

New Business:

1. The Council discussed and considered the appointment of Mayor Pro Tem. Patricia Brunson, Assistant City Manager made the presentation. Christ made the motion to appoint Rob Robinson. Seconded by Murphey. All in favor. Motion approved 5-0.

2. The Council discussed and considered the appointment of a voting member to the Killeen Temple Metropolitan Planning Organization (KTMPO) Policy Board. Robinson made the motion to appoint Spencer H. Smith for a term of two of two years. Seconded by Schiffman. All in favor. Motion approved 5-0.

3. The Council discussed and considered approving a resolution awarding a contract for the construction of erosion control improvements for the Roy Reynolds Bridge Abutment Project at Nolan Creek. Mark Hyde, Public Works Director and Otto E. Wiederhold, Senior Vice President, Walker Partners Engineers-Surveyors made the presentation. Christ made the motion to approve a resolution awarding a contract in the amount of $312,000.00 to DCi Contracting, Inc. Seconded by Murphey. All in favor. Motion approved 5-0.

Staff Reports:

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjourn to Workshop:

At 5:32 the Mayor adjourned the meeting to go into a workshop.

                                                                                                                          _________________________
                                                                                                                          Mike Aycock, Mayor

ATTEST:

____________________________________
Patricia Brunson, Assistant City Manager
__________________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:00 p.m. on May 14, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
Hal Schiffman  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith  Councilmember Place 5

Steve Carpenter  City Manager
Burk Roberts  City Attorney
Patricia Brunson  Assistant City Manager

New Business:

1. The Council canvassed the election returns. Councilmembers Murphey and Smith stepped out to tabulate the ballots. The results are as follows:

TOTAL VOTERS – 716

COUNCIL PLACE 1
CANDIDATES TOTAL
VOTES

Stu McLennan - 183
Hal Schiffman - 484
D. Erik Sandlin - 40

COUNCIL PLACE 3
CANDIDATE TOTAL
VOTES
Pat Christ - 599

Hal Schiffman was declared the winner for Councilmember Place 1 and Pat Christ was declared the winner for Councilmember Place 3.

2. Burk Roberts, City Attorney, administered the oath of office to Hal Schiffman to serve as Councilmember Place 1, for a three year term ending May, 2016 and to Pat Christ to serve as Councilmember Place 3, for a three year term ending May, 2016.

3. Discuss and consider approving a resolution of the City Council of the City of Harker Heights, Texas, ordering a runoff election to be held on June 8, 2013 in the City of Harker Heights, and approving a letter of submission under Section 5 of the Voting Rights Act for preclearance for the runoff election and take the appropriate action. (Assistant City Manager) This Item was pulled from the agenda as no runoff election is needed.

Consent Items:

1. The Council discussed and considered approving the minutes of the meetings held April 23 and April 30, 2013. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 5-0.

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change zoning designation on approximately 19.93 acre tract of land described as an 11.434 acre tract, a 0.258 acre tract, and a 5.709 acre tract out of the W. E. Hall Survey, Abstract No. A-1086BC; and a 3 acre tract out of the J.M. Roberts Survey, Abstract No. A-0723BC; and 4 acres from Lot 4, Block 12, Centex Waste Management Addition, Phase Two, from R-1 (One-Family Dwelling District), R-2 (Two-Family Dwelling District), B-2 (Neighborhood Retail Business District), B-3 (Local Business District) and M-1 (Light Manufacturing District) to PD-M (Planned Development-Mixed Use) generally located north of Clore Road, east of Indian Trail, west of Lookout Ridge Boulevard and south of Veterans Memorial Boulevard and generally addressed as 329 Indian Trail. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

New Business (continued)

4. The Council discussed and considered approving an ordinance authorizing the issuance and sale of City of Harker Heights, Texas, General Obligation Refunding Bonds, Series 2013, in the aggregate principal amount not to exceed $1,500,000; levying a tax in payment thereof; authorizing the execution and delivery of a Bond Purchase Contract, a Paying Agent/Registrar Agreement, and an Escrow Agreement; calling certain prior obligations for redemption; approving the official statement; finding and determining that the meeting at which this ordinance is passed is open to the public as required by law; and enacting other provisions relating thereto. Alberta Barrett, Finance Director and Garry Kimball with Specialized Public Finance made the presentation. Christ made the motion to approve. Seconded by Smith. All in favor. Motion approved 5-0.

5. The Council discussed and considered approving an ordinance of the City Council of the City of Harker Heights, Texas, (“City”) approving and adopting Rate Schedule “RRM – Rate Review Mechanism” for ATMOS Energy Corporation, Mid-Tex Division to be in force in the City of a period of time as specified in the rate Schedule; adopting a savings clause; determining that this ordinance was passed in accordance with the requirements of the Texas Open Meetings Act; declaring an effective date; and requiring delivery of this ordinance to the Company and ACSC Legal Counsel. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 5-0.

6. The Council discussed and considered approving a resolution authorizing the City Manager to sign an equipment lease with Chase Bank. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Robinson. All in favor. Motion approved 5-0.

7. The Council discussed and considered approving a request by Killeen Engineering and Surveying, agent for the Fitzgerald Group, for a Concept Plan approval of Fitzgerald Addition, a one (1) lot development of approximately 5.00 acres located at 1420 FM 2410. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to approve. Seconded by Robinson. Smith, Robinson, Christ, and Schiffman in favor. Murphey abstained. Motion approved 4-0.

8. The Council discussed and considered approving a request by Killeen Engineering and Surveying, agent for the Fitzgerald Group, for Preliminary Plat approval of Fitzgerald Addition, a one (1) lot subdivision of approximately 5.00 acres located at 1420 FM 2410. Fred Morris, Planning and Development Director made the presentation. Robinson made the motion to approve on the condition of the following Planning and Zoning Commission recommendations:
     A) The six inch (6”) sanitary sewer extension, as required by the subdivision regulations, will be shown on the plat
         and construction plan Utility Layout Sheet.
     B) The Developer will be required to sign a “Letter Agreement” with the City that requires the applicant to install and
         extend a minimum six inch (6”) sanitary sewer line from FM 2410 south to connect with the existing sanitary sewer
         line located on the south portion of the property within twelve (12) months of the final plat approval. If the
         extension is not completed, the Certificates of Occupancy for buildings on the property and the Business Licenses
         for the occupants will be revoked and all existing City utilities will be disconnected.
Seconded by Christ. All in favor. Motion approved 5-0.

9. Discuss and consider approving a request for alcohol services at the City of Harker Heights Activities Center and take the appropriate action. (Parks and Recreation Director) This Item was pulled from the agenda by the requestor. +

Reports of Advisory Boards & Commissions:

1. The Council received and discussed a presentation regarding the Planning and Zoning Commission 2012 Annual Report. Fred Morris, Planning and Development Director and Larry Robison, Planning and Zoning Commission Chairman made the presentation. No action taken.

XII. Items from Council:

1. Councilmember Christ thanked the Planning and Zoning Commission for all they have done to help develop the City.

XIII. Staff Reports:

1. Receive and discuss the City Manager’s Report. (City Manager)

Announcements:

1. The Mayor reminded everyone of the Memorial Day Parade.

2. Councilmember Christ advised every one of the second Music in the Park Concert that will be held on May 31st.

Adjournment:

There being no further business the meeting was adjourned at 6:43 p.m.

                                                                                                                  ___________________
                                                                                                                  Mike Aycock, Mayor
ATTEST:

__________________
Patricia Brunson, Assistant City Manager
___________________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:14 p.m. on Tuesday, April 30, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter  City Manager
Patricia Brunson Assistant City Manager

Absent:
Burk Roberts  City Attorney

New Business:

1. The Council discussed and considered approving a resolution to reject all bids for the construction of erosion control improvement for the Roy Reynolds Bridge Abutment Project at Nolan Creek. Mark Hyde, Public Works Director made the presentation. Reider made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

2. The Council discussed and considered approving an ordinance to amend Section 150.34 of the Code of Ordinances of the City of Harker Heights, Texas regarding height and screening standards for private fences within the Residential(R) Districts of the City. Fred Morris, Planning and Development Director made the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:39 p.m.

                                                                                                                  _____________________
                                                                                                                  Mike Aycock, Mayor

ATTEST:

__________________________________
Patricia Brunson, Assistant City Manager
__________________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, April 23, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith  Councilmember Place 5

Steve Carpenter  City Manager
Burk Roberts  City Attorney
Cherie D. Williams Administrative Assistant

Absent:
Patricia Brunson  Assistant City Manager

Consent Items:

1. The Council discussed and considered approving the minutes of meeting April 09, 2013. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Presentation by Citizens:

1. The Council received and discussed a presentation from David Smith with Harker Heights High School recognizing thirteen students creating, planning, and initiating the daily highlight video announcements and two students that in their spare time make various types of blankets to give to needy children. No action taken.

New Business:

1. The Council discussed and considered approving a resolution authorizing the use of the Power of Eminent Domain to condemn a 15-foot wide wastewater line easement and temporary construction easement on, through and under a 0.117 acre tract situated in the J.M. Cross Survey, Abstract No. 179, Bell County, Texas, being out of and a part of the remainder of a called 15 acre tract of land conveyed to Roena Mae Hankus by instrument recorded in Volume 3336, Page 126, Deed Records of Bell County, Texas, for the placement, construction, operation, enlargement, inspection, maintenance, replacement, upgrade, rebuilding, relocation, abandonment in place, repair and removal of wastewater lines and other public utilities. Mark Hyde, Public Works Director made the presentation. Christ made the following motion:
I move that the City of Harker Heights authorize the use of the power of eminent domain to acquire a 15-foot wide wastewater line easement and temporary construction easement on, through and under a 0.117-acre tract situated in the J. M. Cross Survey, Abstract No. 179, Bell County, Texas, being out of and a part of the remainder of a called 15-acre tract of land conveyed to Roena Mae Hankus by instrument recorded in Volume 3336, Page 126, Deed Records of Bell County, Texas, for the placement, construction, operation, enlargement, inspection, maintenance, replacement, upgrade, rebuilding, relocation, abandonment in place, repair and removal of wastewater lines and other public utilities.
Seconded by Reider.
The roll call vote is as follows:
Reider – aye
Murphey – aye
Robinson – aye
Smith – aye
Christ – aye
All in favor. Motion approved 5-0.

2. The Council discussed and considered approving a resolution awarding a contract for the uniform procurement and laundry services to Zip Cleaners for one year with the City having two successive options to renew for one year each upon the same terms and conditions as the original contract and authorize the City Manager to enter into such contract on behalf of the City. Jerry Bark, Parks and Recreation Director made the presentation. Smith made the motion to approve. Seconded by Robinson. All in favor. Motion approved 5-0.

3. The Council discussed and considered approving a resolution authorizing continued participation with the Steering Committee of Cities served by Oncor; and authorizing the payment of 10 cents per capita to the Steering Committee to fund regulatory and related activities related to Oncor Electric Delivery Company LLC. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Robinson. All in favor. Motion approved 5-0.

Items from the Council:

1. Councilmember Smith commended Lisa Youngblood, Library Director and the Friends of the Library on their book sale.

2. Councilmember Smith commended Jerry Bark, Parks and Recreation Director, and Heather Cox, Activities Coordinator, the Fire Department and Police Department for their outstanding assistance with the Army Marathon.

Staff Reports:

1. The Council received and discussed the FY 2012-2013 Second Quarter Investment Report. Alberta Barrett, Finance Director made the presentation. No action taken.

2. The Council received and discussed a presentation regarding an update on the Healthy Homes Program. Mike Gentry, Police Chief and Kerry Ann Barronette, Social Worker made the presentation. No action taken.

3. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Closed Meeting:

1. At 5:55 p.m. the Mayor announced a closed meeting for the following purposes:

A) Pursuant to Section 551.071 of the Texas Government Code to consult with the City Attorney under Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, to-wit: enforcement of municipal court judgments.

B) Pursuant to §551.072 of the Texas Government Code to discuss the purchase, exchange, lease or value of real property located at 101 and 401 Amy Lane, Harker Heights, Texas where deliberation in an open meeting would have a detrimental effect on the position of the City Council.

2. At 6:35 p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 6:36 p.m.


                                                                                                                       __________________________________
                                                                                                                       Mike Aycock, Mayor
ATTEST:

___________________________________
Patricia Brunson, Assistant City Manager
__________________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:03 p.m. on Tuesday, April 09, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter  City Manager
Patricia Brunson Assistant City Manager
Burk Roberts  City Attorney

Absent:
John Reider  Councilmember Place 1

Consent Items:

1. The Council discussed and considered approving the minutes of meetings held March 26, and April 02, 2013. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 4-0.

Presentation by Citizens:

1. The Council received and discussed a presentation from David Smith with Harker Heights High School recognizing two students that planned and presented a Fairy Tale Land Program for 3rd graders at Harker Heights Mountain View Elementary School. Mr. David Smith was in attendance and made his presentation recognizing Geanna Luna and Yanira Durant. No action taken.

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider an ordinance approving the Agreement dated April 09, 2013, between the State of Texas and the City of Harker Heights, for the maintenance, control, supervision and regulation of certain State Highways and or portions of State Highways in the City of Harker Heights and providing for the execution of said agreement. Mark Hyde, Public Works Director made the presentation. Christ made the motion to approve. Seconded by Robinson. All in favor. Motion approved 4-0.

New Business:

1. The Council discussed and considered approving a resolution authorizing the City Manager to sign the Harker Heights Public Library Annual Report for Fiscal Year 2011-2012 and system Membership Application form for the Texas State Library System. Lisa Youngblood, Library Director made the presentation. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 4-0.

Items from the Council:

1. Councilmember Murphey advised every one of the band that Joe Hines, Utilities Superintendent, is in and that they play every Sunday at the Crescent Lounge in Killeen.

2. Mayor Aycock advised every one of the farewell dinner for Brigadier-General Milner he attended last Friday and how wonderful it went.

Staff Reports was taken out of order.

Staff Reports:

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Closed Meeting:

1. At 5:35 p.m. the Mayor announced a closed meeting for the following purposes:

A) Pursuant to §551.087 of Texas Government Code to deliberate regarding commercial or financial information that the City Council has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations on property located in the general area of between Indian Trail and Lookout Ridge north of Clore Road; and to deliberate the offer of a financial or other incentive to the said business prospect and authorizing the City Manager to negotiate and sign an Economic Development (380) Agreement.

2.    At 6:00 p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting. Christ made the motion to authorize the City Manager to negotiate and sign a 380 Agreement with Chris Doose of Flintrock Custom Homes on property located in the general area of between Indian Trail and Lookout Ridge north of Clore Road. Seconded by Smith. All in far. Motion approved 4-0.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 6:01 p.m.

                                                                                                                _______________________
                                                                                                                Mike Aycock, Mayor

ATTEST:

__________________________________
Patricia Brunson, Assistant City Manager
__________________________________________________________________________________________________________
Minutes of the City Council Meeting held at 3:40 p.m. on Tuesday, April 02, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Spencer H. Smith Councilmember Place 5

Steve Carpenter City Manager
Patricia Brunson Assistant City Manager

Absent:
Rob Robinson  Councilmember Place 4

Closed Meeting:

1. At 3:40 p.m. the Mayor announced a closed meeting for the following purposes:

A) Pursuant to §551.087 of Texas Government Code: to deliberate regarding commercial or financial information that the City Council has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations on property located in the general area of between Indian Trail and Lookout Ridge north of Clore Road; and to deliberate the offer of a financial or other incentive to the said business prospect.

2. At 5:15 p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:15 p.m.

                                                                                                                ________________________
                                                                                                                Mike Aycock, Mayor
ATTEST:

____________________________________
Patricia Brunson, Assistant City Manager

_________________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:04 p.m. on Tuesday, March 26, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter  City Manager
Patricia Brunson Assistant City Manager
Burk Roberts  City Attorney

Consent Items:

Christ made the motion to approve Consent Items # 1and 2. Seconded by Murphey. All in favor. Motion approved 4-0.

1. The Council discussed and considered approving the minutes of meeting held March 12, 2013.

2. The Council discussed and considered approving the appointment of Patricia Darnell as Election Judge and Deborah Kimbrel as Alternate Judge for the May 11, 2013 Municipal Election

John Reider, Councilmember Place 1 came into the meeting at 5:15 p.m.

Presentation by Citizens:

1. The Council received and discussed a presentation from Harker Heights Citizen, Ms. Pam Calloway, 1006 Windy Hill Rd., Harker Heights, Texas regarding hiring someone to do yard maintenance and being able to take debris to city dump site as long as proper ID is presented. Ms. Calloway was in attendance and made her presentation. No action taken.

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance on the need to continue Sections 130.20 through 130.25 of the Harker Heights Code of Ordinances defining a curfew for minors in the City of Harker Heights, and whether such subchapter will be continued, abolished or modified. Lt. Loretta Fox of the Harker Heights Police Department made the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

New Business:

1. The Council discussed and considered a resolution authorizing continued participation with the ATMOS Cities Steering Committee; and authorizing the payment of five cents per capita to the ATMOS Cities Steering Committee to fund regulatory and related activities related to ATMOS Energy Corporation. Alberta Barrett, Finance Director made the presentation. Robinson made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

2. The Council discussed and considered approval of the Fiscal Year 2011-2012 Comprehensive Annual Financial Report. Alberta Barrett, Finance Director made the presentation. Reider made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

3. The Council discussed and considered approving a resolution authorizing the City Manager to negotiate and sign a contract with Bell County Water Control & Improvement District No. 1 (WCID #1) to purchase an additional 2.0 MGD of treated water. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Smith. All in favor. Motion approved 5-0.

4. The Council discussed and considered approving a resolution awarding a contract for a Concession Agreement to Mama’s Soul LLC, for one year, with the City having two successive one-year options to renew for a maximum combined term of three years, and authorizing the City Manager to enter into such contract on behalf of the City. Jerry Bark, Parks and Recreation Director made the presentation. Reider made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

Items from the Council:

1. Councilmember Christ discussed the meeting with the Harker Heights High School Students as they would like to have music in the park, a “Last Hurrah” for the seniors, and a cleanup day at Comanche Gap Park.

Staff Reports:

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Announcements:

1. Mr. Carpenter reminded everyone of the Easter Sunrise Service at Carl Levin Park.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:50 p.m.


                                                                                                                ____________________
                                                                                                                Mike Aycock, Mayor

ATTEST:

_____________________________________
Patricia Brunson, Assistant City Manager
__________________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:02 p.m. on Tuesday, March 12, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter City Manager
Patricia Brunson Assistant City Manager
Burk Roberts  City Attorney

Absent:
Sam Murphey  Councilmember Place 2

Consent Items:

Christ made the motion to approve Consent Items # 1, 2. Seconded by Reider. All in favor. Motion approved 4-0.

1. The Council discussed and considered approving the minutes of meeting held February 26, 2013.

2. The Council discussed and considered approving a contract between the City of Harker Heights and the Killeen Independent School District (KISD) to conduct a joint election for the May 11, 2013 Municipal Election and the KISD Trustee Election

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance amending Chapter 74, Schedules V and VI, and Chapter 74 Schedule II (A) of the Code of Harker Heights, to modify the traffic control devices at the intersections of Canoe Drive and East Great Plains Trail, Buckskin Trail and East Great Plains Trail, and to extend a school zone on Canoe Drive to reflect a 20 mph school zone. Mark Hyde, Public Works Director made the presentation. Christ made the motion to approve. Seconded by Smith. All in favor. Motion approved 4-0.

New Business:

1. The Council discussed and considered approving a resolution awarding a contract for the annual supply of water meters in the amount of $ 79,975.94 to HydroPro Solutions. Mark Hyde, Public Works Director made the presentation. Robinson made the motion to approve. Seconded by Christ. All in favor. Motion approved 4-0.

Items from the Council:

1. The Mayor advised everyone that he attended the Veterans Foster Home, on Stillhouse Lake Road, grand opening and it was nice.

2. Councilmember Smith congratulated Jerry Bark, Parks and Recreation Director on how well Purser Park is doing.

3. City Manager, Mr. Carpenter advised everyone that the City of Harker Heights Human Resource Director, is in this month’s TML Magazine regarding Level III Municipal Court Clerk Certification.

Staff Reports:

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:20 p.m.

                                                                                                         ___________________
                                                                                                         Mike Aycock, Mayor

ATTEST:

_____________________________________
Patricia Brunson, Assistant City Manager
_________________________________________________________________________________________________________________

Minutes of the City Council Meeting held at 5:03 p.m. on Tuesday, February 26, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Mike Aycock, Mayor

ATTEST:

Patricia Brunson, Assistant City Manager

_________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, February 12, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith  Councilmember Place 5

Steve Carpenter  City Manager
Cherie D Williams Administrative Assistant
Burk Roberts  City Attorney

Absent:
Patricia Brunson  Assistant City Manager

Consent Items:

Christ made the motion to approve Consent Items # 1, 2, & 2. Seconded by Reider. All in favor. Motion approved 5-0.

1. The Council discussed and considered approving the minutes of meetings held January 22, and January 29, 2013.

2. The Council discussed and considered approving an Order for Municipal Election to be held on May 11, 2013 for the purpose of electing Councilmember, Place 1 for a Three Year Term (2013-2016) and Councilmember, Place 3 for a Three Year Term (2013-2016) for the City of Harker Heights.

3. The Council discussed and considered approving a contract with Bell County authorizing the City to use their election equipment for the May 11, 2013 Municipal Election.

Presentations by Citizens:

1. The Council received and discussed a presentation from Harker Heights Citizen Alberta D. Britt; 2010 Rain Dance Loop; Harker Heights, TX regarding no code that stops homeowners from parking their boats in the driveway and on lawns. Ms. Britt was in attendance and made her presentation.   No action taken.

New Business:

New Business Item # 1 was taken out of order.

1. The Council discussed and considered approving a resolution of the City Council of the City of Harker Heights, Texas naming the Library/Activity Center the Stewart C. Meyer Library/Activity Center. Jerry Bark, Parks and Recreation Director made the presentation. Robinson made the motion to approve a resolution of the City Council of the City of Harker Heights, Texas naming the Library the Stewart C. Meyer Library. Seconded by Reider. Robinson, Reider, Murphey, and Christ in favor. Smith opposed. Motion approved 4-1.

Public Hearings:

At 5:15 p.m. John Reider, Councilmember Place 1, gave Cherie D. Williams a Council Affidavit for Public Hearings Items #1 and #2 and left the meeting.

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change the zoning designation from R-1(M) (One-Family Manufactured Home Dwelling District) to R-2 (Two-Family Dwelling District) on property located at 925 Ramblewood Drive, described as Lot 13, Block 1, Wildewood Acres and the forty (40) foot adjacent strip to the north. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 4-0.

2. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change the zoning designation from R-1 (One-Family Dwelling District) to R-2 (Two-Family Dwelling District) on property located at 919 Ramblewood Drive, described as Lot 10-A, Block 1, Wildewood Acres and the forty (40) foot adjacent strip to the north. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to approve. Seconded by Murphey. All in favor. Motion approved 4-0.

At 5:23 p.m. John Reider, Councilmember Place 1 returned to the meeting.

3. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change the zoning designation from R-1 (One-Family Dwelling District) to R-2 (Two-Family Dwelling District) on property located at 933 Maplewood Drive, described as Lot 17-A, Block 7 Wildewood Acres and the ten (10) foot adjacent strip to the north. Fred Morris, Planning and Development Director made the presentation. Reider made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

4. The Council conduct a Public Hearing to discuss and consider approving an ordinance to change the zoning designation from R-1(M) (One-Family Manufactured Home Dwelling District) and R-1 (One-Family Dwelling District) to RT-1(Townhouse Single-Family Dwelling District) on approximately .173 acre tract, Abstract No. A-0413BC located adjacent to Verna Lee Blvd. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

5. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change the zoning designation from R-1 (One-Family Dwelling District) to R1-R (Rural One-Family Dwelling District) on property located at 4280 High Oak Drive, described as approximately 5.03 acres, Lot Tract 33, Property Identification No. 16989, Lakeside Hills Section Two. Fred Morris, Planning and Development Director made the presentation. Robinson made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

6. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change the zoning designation from R-1 (One-Family Dwelling District) to B-4 (Secondary and Highway Business District) on property located at 12411 FM 2410, described as approximately 1.918 acre tract out of the W.H. Webb Survey, 1, Abstract No. A-1016BC and out of the J.M. Cross Survey, Abstract No. A-0179. Fred Morris, Planning and Development Director made the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

New Business Continued:

New Business Items #1 was taken out of order.

2. The Council discussed and considered approving a resolution for a request by Ferman and Geneva Weedon, 203 Redwood Circle, to expand their airport shuttle business, ANS, LLC from their residence, and in accordance with the requirements of Section155.084 (E) of the Code of Ordinances of the City of Harker Heights, seek a formal review of the Home Occupation ordinance. Fred Morris, Planning and Development Director made the presentation. Robinson made the motion to approve a resolution confirming the validity of vehicle parking and storage requirements of Section 155.084 (A) (2) of the Code of Ordinances of the City of Harker Heights. Seconded by Reider. Robinson, Reider, Christ, and Smith in favor. Murphey opposed. Motion approved 4-1.

At 6:17 p.m. Councilmember Murphey left the meeting.

Staff Reports:

1. The Council received and discussed the FY 2012-2013 First Quarter Investment Report. Alberta Barrett, Finance Director made the presentation. No action taken.

2. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 6:27 p.m.


                                                                                                     Mike Aycock, Mayor
ATTEST:

Patricia Brunson, Assistant City Manager

________________________________________________________________________________________________
Minutes of the City Council Meeting held at 4:50 p.m. on Tuesday, January 29, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Consent Items:

1. The Council discussed and considered approving the minutes of meeting held January 08, 2013. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 5-0.

Closed Meeting:

1. At 5:06 p.m. the Mayor announced a closed meeting for the following purposes:
A) Pursuant to §551.074 of the Texas Government Code to deliberate the appointment of public officers to the Planning and Zoning Commission.

B) Pursuant to §551.074 of the Texas Government Code to deliberate the appointment of public officers to the Zoning Board of Adjustment.

2. At 5:20 p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting. Councilmember Smith made the motion to appoint the following to the Planning and Zoning Commission and the Building Standards Commission:

A) Planning and Zoning Commission
a) Michael T. Johnson – Regular Member – 3 year term – 1/2013 – 1/2016
b) Roger Segal – Regular Member – 3 year term – 1/2013 – 1/2016
c) Larry Robison – Regular Member – 3 year term – 1/2013 – 1/2016
d) Thomas Sinkey – Regular Member – 3 year term – 1/2013 - 1/2016
e) Jody Nicholas– Alternate Member – 1 year term – 1/2013 – 1/2014
f) Steven Rinehart – Alternate Member – 1 year term – 1/2013 – 1/2014
g) Jim Wright – Alternate Member – 1 year term – 1/2013 – 1/2014
h) Jeffrey Petzke - Alternate Member – 1 year term – 1/2013 – 1/2014
i) Kirsten Spevak - Alternate Member – 1 year term – 1/2013 – 1/2014

B)Building Standards Commission
a) Michael T. Johnson – Regular Member – 3 year term – 1/2013 – 1/2016
b) Roger Segal – Regular Member – 3 year term – 1/2013 – 1/2016
c) Larry Robison – Regular Member – 3 year term – 1/2013 – 1/2016
d) Thomas Sinkey – Regular Member – 3 year term – 1/2013 - 1/2016
e) Jody Nicholas– Alternate Member – 1 year term – 1/2013 – 1/2014
f) Steven Rinehart – Alternate Member – 1 year term – 1/2013 – 1/2014
g) Jim Wright – Alternate Member – 1 year term – 1/2013 – 1/2014
h) Jeffrey Petzke - Alternate Member – 1 year term – 1/2013 – 1/2014
i) Kirsten Spevak - Alternate Member – 1 year term – 1/2013 – 1/2014

Seconded by Murphey. All in favor. Motion approved 5-0.

Councilmember Smith made the motion to appoint the following to the Zoning Board of Adjustment:

B) Zoning Board of Adjustment
a) Patricia Krenek – Regular Member – 2 year term – 1/2013 – 1/2015
b) Carl Ford – Regular Member – 2 year term – 1/2013 – 1/2015
c) No Alternate Members were selected.

Seconded by Murphey. All in favor. Motion approved 5-0.

New Business:

1. The Council discussed and considered appointments to the following boards and commissions. Smith made the motion to appoint the following:

A) Public Safety Commission
a) James Endicott Jr. – Regular Member – 3 year term – 1/2013 – 1/2016
b) Ben Wetzel – Alternate Member – 1 year term – 1/2013 – 1/2014
c) Jack Palmer – Alternate Member – 1 year term – 1/2013 – 1/2014

C) Parks and Recreation Advisory Board
a) Ursula Pirtle – Regular Member – 3 year term – 1/2013 - 1/2016
b) Heather K. Bounds – Regular Member – 3 year term – 1/2013 – 1/2016
b) Lynda A. Nash – Alternate Member – 1 year term – 1/2013 – 1/2014

C) Library Board
a) Julianna Greene – Regular Member – 3 year term – 1/2013 – 1/2016
b) Peggy L. Murphey – Regular Member – 3 year term – 1/2013 – 1/2016
c) Dietrich H. Weiss – Regular Member – 3 year term – 1/2013 – 1/2016

D) Animal Advisory Committee
a) George N. Grammas – Regular Member – 3 year term – 1/2013 – 1/2016
b) Sue Wilson – Alternate Member – 1 year term – 1/2013 – 1/2014
c) Andrea Macdonald – Alternate Member – 1 year term – 1/2013 – 1/2014
d) Earnest “Marty” Martinez – Alternate Member – 1 year term – 1/2013 – 1/2014

Seconded by Murphey. All in favor. Motion approved 5-0.

2. The Council discussed and considered approving a resolution updating the Meeting Room Policy for the Harker Heights Activity Center. Jerry Bark, Parks and Recreation Director made the presentation. Reider made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

Staff Reports:

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:36 p.m.

Mike Aycock, Mayor

ATTEST:

Patricia Brunson, Assistant City Manager

_________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, January 08, 2013, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith  Councilmember Place 5

Steve Carpenter  City Manager
Patricia Brunson  Assistant City Manager
Burk Roberts  City Attorney

Consent Items:

1. The Council discussed and considered approving the minutes of meetings held December 11, and December 18, 2012. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 5-0.

Presentations by Citizens:

1. The Council received and discussed a presentation from Harker Heights Citizen Stuart McLennan III of 106 East Woodlawn Drive, Harker Heights, Texas regarding tree trimming conducted by Oncor along residential property lines. Mr. McLennan III was in attendance and made his presentation. Bruce Lumpkins from ONCOR was present. No action taken.

The Closed Meeting was taken out of order.

New Business:

1. The Council received and discussed a presentation from Greg Schannep regarding a Special Congressional Certificate signed by Congressman Carter congratulating Chief Gentry for his selection to lead the Texas Police Chiefs Association. Steve Carpenter, City Manager introduced Mr. Greg Schannep. Mr. Schannep made the presentation to Chief Gentry. No action taken.

2. The Council received and discussed a presentation regarding the Harker Heights Police Department receiving “Recognized Law Enforcement Agency” from the Texas Law Enforcement Recognition Program. Mike Gentry, Police Chief introduced Mr. Price with the Texas Law Enforcement Recognition Program. Mr. Price presented a plaque to Chief Gentry. No action taken.

3. The Council discussed and considered approving a resolution extending the Bank Depository Services contract with JP Morgan Chase Bank and authorize the City Manager to sign the Extension Agreement on behalf of the City. Ayesha Lealiiee, Assistant Finance Director made the presentation. Reider made the motion to approve. Seconded by Smith. All in favor. Motion approved 5-0.

4. The Council received and discussed a presentation from Mr. Bob Treacy with Gallagher Benefit Services, Inc. regarding the Affordable Healthcare Act changes that will affect the City of Harker Heights healthcare benefits starting in 2014. Leona Clay, Human Resource Director introduced Mr. Bob Treacy who made the presentation. No action taken.

5. New Business Item # 5 was taken out of order.

6.     The Council discussed and considered approving a request by Killeen Engineering & Surveying, Ltd., agent for RSBP Developers, Inc., for preliminary plat approval of The Grove at Whitten Place, a 267 lot subdivision of approximately 100.185 acres. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to approve a request as submitted by Killeen Engineering and Surveying, Ltd., agent for RSBP Developers, Inc., for preliminary plat approval of the Grove at Whitten Place, a 267 lot subdivision of approximately 100.185 acres, not to include staff’s recommendation of the Tejas Trail extension being provided. . Seconded by Murphey. Smith, Murphey, and Reider in favor. Christ and Robinson opposed. Motion approved 3-2.

7.    The Council discussed and considered approving an ordinance authorizing the abandonment and termination of a drainage and utility easement on Lots 80 and 81, Block 10, the Ridge Phase Three Addition. Mark Hyde, Public Works Director made the presentation. Reider made the motion to approve. Seconded by Murphey. All in favor. Motion approved 5-0.

Closed Meeting:

1. At 6:35 p.m. the Mayor announced a closed meeting for the following purposes:

A) Pursuant to §551.074 of the Texas Government Code to deliberate the appointment of public officers to the Planning and Zoning Commission.

B) Pursuant to §551.074 of the Texas Government Code to deliberate the appointment of public officers to the Zoning Board of Adjustment.

2. At 6:57 p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting. Councilmember Murphey and Councilmember Smith were appointed to a committee to review all of the applicants for the Boards and Commissions and to report back to the Council at the January 22, 2013 Council Meeting.

New Business Continued:

5. No action was taken on the appointments to the following boards and commissions.
A) Public Safety Commission
B) Parks and Recreation Advisory Board
C) Library Board
D) Animal Advisory Committee

Staff Reports:

1.    The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 7:05 p.m.

                                                                                                                      _______________________
                                                                                                                         Mike Aycock, Mayor
ATTEST:
___________________________________
Patricia Brunson, Assistant City Manager
________________________________________________________________________________________________

Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, December 11, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter City Manager
Burk Roberts  City Attorney
Patricia Brunson Assistant City Manager

Presentations by Citizens was taken out of order:

1. The Council received a presentation from Judge Burrows and Sharon Long, Bell County Tax Assessor-Collector regarding presenting the City with a check for $31,803.14 from the Child Safety Fund. No action taken.

Consent Items:

1. The Council discussed and considered approving the minutes of the meeting held Tuesday, November 27, 2012. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Presentations by Citizens was taken out of order:

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance of the City of Harker Heights, Texas amending the examinations, licenses, permits, special inspections & administrative fees section of the FY 2012-2013 fee schedule. Alberta Barrett, Finance Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

Old Business:

1. The Council discussed and considered approving a revised resolution of the City of Harker Heights, Texas to certify local funding and support of the Comanche Gap Pedestrian and Bicycle Trail Project to the Statewide Transportation Enhancement Program for funding competition in the Texas Department of Transportation 2012 Program call for projects. Fred Morris, Planning and Development Director made the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

New Business:

1. The Council discussed and considered approving a resolution authorizing the City Manager to negotiate and sign a consultant contract with Luck Design Team, LLC for master plan design services of the Comanche Gap Park. Jerry Bark, Parks and Recreation Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

2. The Council discussed and considered approving a resolution approving the purchase of thirty-two radios and three control stations from Dailey-Wells Communication, a sole source provider, in the amount of $130,775.45. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approve

Items from Council:

1. Councilmember Christ commented that the Frost Fest was excellent and that it is always good to see all of the City’s Departments being a part of it.

2. Mr. Carpenter commented that Casey and his crew always do a great job, not only with Frost Fest but with all of the City’s functions.

Staff Reports:

1. Receive and discuss the unaudited Financial Statements for the fourth quarter of FY 2011-2012. Alberta Barrett, Finance Director made the presentation. No action taken.

2. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:45 p.m.


                                                                                                       ___________________________
                                                                                                       Mike Aycock, Mayor
ATTEST:

__________________________________
Patricia Brunson, Assistant City Manager

_________________________________________________________________________________________________
Minutes of the City Council Meeting held at 3:02 p.m. on Tuesday, December 18, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4

Steve Carpenter  City Manager
Cherie D. Williams Administrative Assistant

Absent:
Spencer H. Smith Councilmember Place 5
Burk Roberts  City Attorney
Patricia Brunson Assistant City Manager

New Business:

1. The Council discussed and considered approving a resolution awarding a contract to Centex Scrap & Metal in the amount of up to $37,275.00 for the demolition of up to twenty-one (21) unsafe, substandard and dangerous structures per the order of the Building Standards Commission located at 220, 230, 240, 300, 301, 311, 320, 321, 331, 341, 350, 360, 361, 400, 401, 431, 441, 460, 461, 470, and 471 Lynn Drive in Harker Heights, Texas. Fred Morris, Planning and Development Director. Christ made the motion to approve. Seconded by Robinson. All in favor. Motion approved 4-0.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 3:09 p.m.

                                                                                                                 _____________________
                                                                                                                 Mike Aycock, Mayor

ATTEST:

___________________________________
Patricia Brunson, Assistant City Manager

_____________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, November 27, 2012, in the Kitty Young Council
Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith  Councilmember Place 5

Steve Carpenter  City Manager
Burk Roberts  City Attorney
Patricia Brunson  Assistant City Manager

Absent:
John Reider  Councilmember Place 1

Consent Items:

1. The Council discussed and considered approving the minutes of the meeting held Tuesday, November 20, 2012. Christ made the motion to approve. Seconded by Smith. All in favor. Motion approved 4-0.

The Reports of Advisory Boards & Commissions was taken out of order.

Reports of Advisory Boards & Commissions:

1. The Council received and discussed a presentation from Dr. William Harper, Chief of Staff and Deb Mayer, Public Affairs of the Central Texas Veterans Health Care System regarding the City’s partnership in helping host this year’s Welcome Home Celebration at Carl Levin Park. No action taken.

New Business:

1. The Council discussed and considered approving a resolution requesting the members of the 83rd Legislative Session of the State of Texas to support legislation that increases funding for the Texas Recreation & Parks Account and Larger County and Municipality Recreation and Parks Account Local Park Grant Programs. Jerry Bark, Parks and Recreation Director made the presentation. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 4-0.

2. The Council discussed and considered approving a request for alcohol services for the Chamber of Commerce “Women in Business”. The request is for approval for a 12 month period as the “Women in Business” meet the last Friday of every month. Jerry Bark, Parks and Recreation Director made the presentation. Christ made the motion to approve the request for a two date period, November 30, 2012 and December 28, 2012. Seconded by Robinson. All in favor. Motion approved 4-0.

3. The Council discussed and considered approving a resolution awarding a contract for the 2012 Street Improvement Project in the amount of $926,914.55 to TTG Utilities, LP. Mark Hyde, Public Works Director made the presentation. Murphey made the motion to approve a resolution awarding a contract for the 2012 Street Improvement Project in the amount of $926,915.00 to TTG Utilities, LP. Seconded by Smith. All in favor. Motion approved 4-0.

The Reports of Advisory Boards & Commissions was taken out of order.

Items from Council:

1. Mayor Aycock announced that he attended Lt. General Campbell’s Farewell.

Staff Reports:

Mr. Carpenter announced that Judge Kosta’s mom passed away and that the funeral visitation would be held at Crawford Bowers Funeral Home on Ft. Hood Street on Wednesday, November 28, 2012 at 1:00 p.m. and the service at 2:00 p.m.

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:35 p.m.


                                                                                                             ___________________________
                                                                                                             Mike Aycock, Mayor
ATTEST:

__________________________________
Patricia Brunson, Assistant City Manager

________________________________________________________________________________________________
Minutes of the City Council Meeting held at 3:00 p.m. on Tuesday, November 06, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor – Joined the meeting at 3:30 p.m.
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter  City Manager
Patricia Brunson Assistant City Manager

Absent:
Burk Roberts  City Attorney

New Business:

1. The Council discussed and considered approving a resolution of the City of Harker Heights, Texas to certify local funding and support of the Comanche Gap Pedestrian and Bicycle Trail Project to the Statewide Transportation Enhancement Program for funding competition in the Texas Department of Transportation 2012 Program Call for Projects. Fred Morris, Planning and Development Director made the presentation. Reider made the motion to approve a resolution pledging a 30% local matching funds in the amount of $413,862.00 to support the Comanche Gap Pedestrian and Bicycle Trail Project. Seconded by Robinson. All in favor. Motion approved 5-0.

2. The Council discussed and considered approving a resolution awarding a contract for the Clarifier Drain Valve and Drive Rehabilitation Project in the amount of $ 457,200.00 to Archer Western Construction, LLC. Mark Hyde, Public Works Director made the presentation. Murphey made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned to go into a Workshop at 3:35 p.m.

                                                                                     ________________________
                                                                                     Mike Aycock, Mayor

ATTEST:

_____________________________________
Patricia Brunson, Assistant City Manager

______________________________________________________________________________________________
Minutes of the City Council Meeting held at 3:00 p.m. on Tuesday, October 30, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter  City Manager
Burk Roberts  City Attorney
Patricia Brunson Assistant City Manager

Absent:
John Reider  Councilmember Place 1

Mayoral Proclamations and Presentations:

1. The Mayor proclaimed November 5th through 9th, 2012 as “Municipal Court Week”. The Municipal Court Judge, Marshal, and the Court Department were present to accept the proclamation

Consent Items:

1. The Council discussed and considered approving the minutes of the meeting held Tuesday, October 09, 2012. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 4-0.

Staff Reports:

1. The Council discussed and considered a presentation regarding the City of Harker Heights City Council 2012 Holiday Meeting and Workshop Schedule. Patricia Brunson, Assistant City Manager, made the presentation. There will be no Meetings or Workshops on November 13th, December 25th, 2012 and January 1st, 2013. There will not be a meeting on December 18, 2012 unless necessary.

2. There was no City Manager’s Report.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned to go into a Workshop at 3:36 p.m.

                                                                                           ____________________________
                                                                                           Mike Aycock, Mayor

ATTEST:

____________________________________
Patricia Brunson, Assistant City Manager

________________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:02 p.m. on Tuesday, October 09, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

In Audience: Patricia Brunson Assistant City Manager

Pledge of Allegiance:

1. Boy Scout Troop 271 led the Pledge of Allegiance to the United States of America and Texas Flag.

Consent Items:

1. The Council discussed and considered approving the minutes of the meeting held Tuesday, September 25, 2012. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Presentations by Citizens:

1. Receive and discuss a presentation from Harker Heights Citizen Stormie Gordon, 125 E. Stacie Road, Harker Heights, Texas regarding current ordinances that appear to be unenforceable regarding junk, unused vehicles, how close they can be parked to the property line, and how many a person can have. Creating a new ordinance limiting vehicles parked in the front yard. Ms. Stormie Gordon was in attendance and made her presentation. No action taken.

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change zoning designation from R-1 (One-family Dwelling District) to R1-R (Rural One-Family Dwelling District) on property located at 11130 Rummel Road, described as approximately 5.27 acres, Lot tract 9, Property Identification No. 74678, Lakeside Hills Section One. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

2. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change zoning designation from R-1 (One-Family Dwelling District) to R-1(M) (One-Family Manufactured Home Dwelling District) on property located at 107 E. Ball Road, described as approximately .337 acres, Lot 9, Block 5, Valley View First Extension. Fred Morris, Planning and Development Director made the presentation. Robinson made the motion to deny. Seconded by Reider. All in favor. Motion approved 5-0.

3. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change zoning designation from R-1 (One-Family Dwelling District) to R-2 (Two-Family Dwelling District) on property located at 900 Lemonwood Drive, described as Lot 1, Block 4, Wildewood Acres and the ten (10) foot adjacent strip to the south. Fred Morris, Planning and Development Director made the presentation. Reider made the motion to approve. Seconded by Smith. All in favor. Motion approved 5-0.

4. The Council conducted a Public Hearing to discuss and consider approving an ordinance regarding proposed amendments and supplements to Sections of Chapter 154 of the Code of Ordinances of the City of Harker Heights, Texas, requiring submittal and approval of a Concept Plan for development within the City. Fred Morris, Planning and Development Director made the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

New Business:

1. The Council discussed and considered approving a resolution authorizing Compass Bank to be added to the City’s Investment Broker/Dealer List. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

2. The Council discussed and considered approving a resolution authorizing the City Manager to negotiate and execute an agreement for the terms of a proposed donation of approximately 0.20 acres of real property, being Lot One (1), Block Three (3), Comanche Land First Unit, an addition to the City of Harker Heights according to the Plat of Record at Cabinet A, Slide 183-D in the Plat Records of Bell County, Texas. Steve Carpenter, City Manager made the presentation. Smith made the motion to approve. Seconded by Robinson. All in favor. Motion approved 5-0.

2. The Council discussed and considered implementing an Amnesty Program for Utility and Paving Assessments. Alberta Barrett, Finance Director made the presentation. Reider made the motion to approve an amnesty program to run from October 1, 2012 through September 30, 2013. Seconded by Christ. All in favor. Motion approved 5-0.

Staff Reports:

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Announcements:

1. Steve Carpenter, City Manager reminded everyone of the Emergency Management Exercise to take place on Friday, October 12, 2012 at 9:00 a.m. at Central Fire Station.

2. Councilmember Christ reminded everyone of the Harker Heights Chamber Banquet on Monday, October 15, 2012 at 6:00 p.m. at the Killeen Civic and Conference Center.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 6:06 p.m.

___________________
Mike Aycock, Mayor
ATTEST:

__________________________________
Patricia Brunson, Assistant City Manager

______________________________________________________________________________________________
Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, September 25, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Pledge of Allegiance:

1. Boy Scout Troop 232 led the Pledge of Allegiance to the United States of America and Texas Flag.

Consent Items:

1.   The Council discussed and considered approving the minutes of the meetings held September 11 and September 18, 2012. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

New Business:

1.   The Council discussed and considered approving an ordinance amending §150.02(E) of the Code of Harker Heights, Texas regarding requirements for fire lane markings. Jack Collier, Fire Chief made the presentation. Reider made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

2.   The Council discussed and considered approving a resolution authorizing the City Manager to negotiate and sign a “Professional Services Contract” for Construction Inspection Services with Walker Partners for the FY2011-12 Sanitary Sewer Rehabilitation Project. Mark Hyde, Public Works Director made the presentation. Smith made the motion to approve. Seconded by Robinson. All in favor. Motion approved 5-0.

Items from Council:

1. Councilmember Christ congratulated the Parks and Recreation and Police Departments for doing an excellent job on the Welcome Home Celebration held in Carl Levin Park. About 4,000 soldiers and their families attended.

Staff Reports:

1.  The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:15 p.m.


                                                                                                       ________________________________
                                                                                                       Mike Aycock, Mayor
ATTEST:

__________________________________
Patricia Brunson, Assistant City Manager

__________________________________________________________________________________
Minutes of the City Council Meeting held at 4:18 p.m. on Tuesday, September 18, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Absent:
John Reider Councilmember Place 1
Burk Roberts City Attorney

Closed Meeting:

1. At 4:18 p.m. the Mayor announced a closed meeting for the following purposes:

A) Pursuant to §551.072 of the Texas Government Code to discuss the purchase or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the City Council in negotiation with a third person, to-wit: the real property (“Property”) owned by Salimali Karediya located on Man O’ War Drive, being more particularly described as Lot 46, Block 1, Thoroughbred Estates, in the City of Harker Heights, Bell County, Texas, according to the plat of record in Cabinet B, Slide 253-B, Plat Records of Bell County, Texas.

2. At 4:36 p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting: No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 4:37 p.m.

______________________
Mike Aycock, Mayor
ATTEST:

_______________________________________
Patricia Brunson, Assistant City Manager

_____________________________________________________________________________________________

Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, September 11, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

_______________________________________
Patricia Brunson, Assistant City Manager

_____________________________________________________________________________________________

Minutes of the City Council Meeting held at 3:00 p.m. on Tuesday, September 04, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Pat Christ  Mayor Pro Tem
John Reider  Councilmember Place 1
Sam Murphey  Councilmember Place 2
Rob Robinson  Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter  City Manager
Patricia Brunson Assistant City Manager

Absent:
Burk Roberts  City Attorney

Public Hearing:

1. The Council conducted a Public Hearing to discuss and consider an ordinance adopting and approving a budget for the City of Harker Heights, Texas for the Fiscal Year beginning October 1, 2012 to September 30, 2013. Alberta Barrett, Finance Director made the presentation. Smith made the motion to approve. Seconded by Robinson. All in favor. Motion approved 5-0.

2. The Council conducted a Public Hearing to discuss and consider approving an ordinance levying a tax rate for the City of Harker Heights, Texas for the Tax Year 2012. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

3. The Council conducted a Public Hearing to discuss and consider approving an ordinance prescribing and setting the Fiscal Year 2012-2013 rates and charges of the City of Harker Heights, Texas; penalties for non-payment; and providing an effective date. Alberta Barrett, Finance Director made the presentation. Smith made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Closed Meeting:

1. At 3:12p.m. the Mayor announced a closed meeting for the following purposes:

A) Pursuant to §551.074 of the Texas Government Code to discuss and consider extending and modifying the City Manager’s contract, and take the appropriate action.

2. At 3:40p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting:

Councilmember Christ made the following motion regarding the evaluation of the City Manager, Steve Carpenter;
1. A contract extension from October 01, 2012 to September 30, 2014.
2. That all benefits remain the same.
3. A salary adjustment being the same as all employees as of 01 October, 2012 and 2013, and that he receive a raise of 2% each year.
Seconded by Robinson. All in favor. Motion approved 5-0.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 3:41p.m.

___________________________
Mike Aycock, Mayor
ATTEST:

______________________________________
Patricia Brunson, Assistant City Manager

_____________________________________________________________________________________________

Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, August 28, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock         Mayor
Pat Christ             Mayor Pro Tem
John Reider          Councilmember Place 1
Sam Murphey       Councilmember Place 2
Rob Robinson       Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter   City Manager
Burk Roberts        City Attorney
Patricia Brunson    Assistant City Manager

Consent Items:

1.  The Council discussed and considered approving the minutes of the meeting held August 14, and August 21, 2012.    Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Presentations by Citizens:

1. The Council received and discussed a presentation from Harker Heights Citizen Ms. Belinda Walker, 1607 Man-O-War, Harker Heights, Texas regarding the speed limit on Man O’ War. No action taken.

Public Hearings:

1.  The Council conducted a Public Hearing to discuss and consider review of the program performance of the activities completed under the 2010 Texas Community Development block Grant #710309 from the Texas Department of Agriculture to include an explanation of the actual use of the Texas Community Development Program Funds. Alberta Barrett, Finance Director made the presentation. No action taken.

2.  The Council conducted a Public Hearing to discuss and consider the submission of an application to the Texas Department of Agriculture for a Texas Community Development Block Grant Program. Alberta Barrett, Finance Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

Old Business:

New Business:

1.   The Council discussed and considered approving a resolution awarding a contract for the purchase of one minivan passenger vehicle to Philpott Motors in the amount of $21,398.00. Mike Gentry, Police Chief made the presentation. Smith made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

2.    The Council discussed and considered approving an ordinance electing for the City of Harker Heights to make current service and prior service contributions to the City’s account in the Benefit Accumulation Fund of the Texas Municipal Retirement System at the actuarially determined rate of total employee compensation. Alberta Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Robinson. All in favor. Motion approved 5-0.

3.   The Council discussed and considered approving a resolution of the City Council of Harker Heights, Texas, authorizing the submission of a Texas Community Development Block Grant Program application to the Texas Department of Agriculture for the Community Development Fund; and authorizing the City Manager to act as the City’s Executive Officer and authorized representative in all matters pertaining to the City’s participation in the Texas Community Development Block Grant Program. Alberta Barrett, Finance Director made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

Reports of Advisory Boards & Commissions:

Items from Council:

Staff Reports:

1.   The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made the presentation. No action taken.

Announcements:

Closed Meeting:

1.   At 5:27p.m. the Mayor announced a closed meeting for the following purposes:

     A)   Pursuant to §551.074 of the Texas Government Code to discuss the evaluation of the City Manager.

2.  At 5:37p.m. the Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting:

Mayor Aycock made the motion to establish a subcommittee for the evaluation of the City Manager consisting of Mayor Pro Tem Christ and Councilmember Robinson.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:38 p.m.


                                                                                                                 ________________________
                                                                                                                 Mike Aycock, Mayor

ATTEST:

___________________________________
Patricia Brunson, Assistant City Manager

_______________________________________________________________________________________

Minutes of the City Council Meeting held at 3:00 p.m. on Tuesday, August 21, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock Mayor
Pat Christ Mayor Pro Tem
John Reider Councilmember Place 1
Sam Murphey Councilmember Place 2
Rob Robinson Councilmember Place 4
Spencer H. Smith Councilmember Place 5

Steve Carpenter City Manager
Patricia Brunson Assistant City Manager

Absent:
Burk Roberts City Attorney

Councilmember Smith came into the meeting at 3:05 p.m.

Public Hearings:

1. The Council conducted a Public Hearing to discuss the Fiscal Year 2012-2013 Budget. Alberta Barrett, Finance Director made the presentation. No action taken.

Presentations by Citizens:

1. Receive and discuss a presentation from Anita Corbin with Top Ladies of Distinction regarding the Fee Schedule in the Fiscal Year 2012-2013 Budget. This Item was withdrawn by Ms. Anita Corbin prior to the meeting.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned to a Workshop at 3:24 p.m.

___________________________
Mike Aycock, Mayor

ATTEST:

________________________________________
Patricia Brunson, Assistant City Manager

Minutes of the City Council Meeting held at 5:02 p.m. on Tuesday, August 14, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock Mayor
Pat Christ Mayor Pro Tem
John Reider Councilmember Place 1
Sam Murphey Councilmember Place 2
Spencer H. Smith Councilmember Place 5

Steve Carpenter City Manager
Burk Roberts City Attorney
Patricia Brunson Assistant City Manager

Absent: Rob Robinson Councilmember Place 4

Consent Items:

Christ made the motion to approve Consent Items # 1, 2, and 3. Seconded by Reider. All in favor. Motion approved 4-0.

1. The Council discussed and considered approving the minutes of the meeting held July 24, 2012.

2. The Council discussed and considered approving a request for alcohol services for the Harker Heights Chamber of Commerce
“Central Texas Food, Wine, & Brew Festival” function at the 2410 Community Park.

3. The Council discussed and considered approving a request for alcohol services for the Harker Heights Chamber of Commerce
“Women in Business” function at the Activities Center.

At 5:04 p.m. the Mayor called to Order the City of Harker Heights Employee Benefits Trust meeting.

1. The Trustees discussed and considered approving a resolution of the City of Harker Heights Employee Benefits Trust awarding
contracts for the City of Harker Heights Employee Benefits Trust Group Medical Plan, Vision Benefits, Dental Benefits, Life
Insurance, AD&D, and Long Term Disability; authorizing the City Manager to enter into such contracts on behalf of the City
and the Employee Benefits Trust. Patricia Brunson, Assistant City Manager and Bob Treacy with City County Benefits made
the presentation. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 4-0.

At 5:10 p.m. the Mayor reconvened to City of Harker Heights Council Meeting:

New Business:

1. The Council discussed and considered approving a resolution of the City of Harker Heights to pay for certain employee related
benefits and approving any transfers necessary to fund the Trust. Patricia Brunson, Assistant City Manager made the
presentation. Christ made the motion to approve. Seconded by Smith. All in favor. Motion approved 4-0.

2. The Council discussed and considered approving a request by Mitchell & Associates, Inc., agent for Helms Way
Development, LLC, for preliminary/final plat approval of Helms Way Addition Phase Five, a two (2) lot subdivision
of approximately 4.876 acres, being a replat of part of Lot 1, Block 1, Helms Way Addition Phase Two. Fred Morris,
Planning and Development Director made the presentation. Reider made the motion to approve. Seconded by
Smith. All in favor. Motion approved 4-0.

3. The Council discussed and considered approving a resolution awarding a contract for the FY 2011-12 Sanitary Sewer
Rehabilitation Project in the amount of $261,661.00 to Horseshoe Construction, Inc. Mark Hyde, Public Works Director
made the presentation. Smith made the motion to approve. Seconded by Christ. All in favor. Motion approved 4-0.

New Business Item # 5 was taken out of order:

5. The Council discussed and considered approving a resolution authorizing the City Manager to negotiate and sign a
“Professional Services Contract” for engineering services with the RJN Group for the 2011-12 Roy Reynolds Drive
Sanitary Sewer Evaluation Study. Mark Hyde, Public Works Director made the presentation. Christ made the
motion to approve. Seconded by Reider. All in favor. Motion approved 4-0.

4. The Council discussed and considered approving a resolution awarding a contract for the Comanche Gap Road
Pavement Repair Project in the amount of $91,620.00 to APAC TX-Wheeler Companies. Mark Hyde, Public Works
Director made the presentation. Smith made the motion to approve. Seconded by Murphey. All in favor.
Motion approved 4-0.

6. The Council discussed and considered approving a resolution of the City Council of the City of Harker Heights, Texas
to authorize the City Manager to sign a Professional Management Contract with Langford Community Management
Services for the Texas Community Development Block Grant. Alberta Barrett, Finance Director made the presentation.
Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 4-0.

7. Discuss and consider approving a resolution awarding a contract for the purchase of one minivan passenger vehicle to
Dodge Country in the amount of $21,998.75. This Item was postponed until the August 28, 2012 Council Meeting.

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change the zoning
designation from R-1 (One-Family Dwelling District) to R-2 (Two-Family Dwelling District) on property located
at 931 Ashwood Drive, described as Lot 16, Block 9, Wildewood Acres and the ten (10) foot adjacent strip to
the north. Fred Morris, Planning and Development Director made the presentation. Smith made the motion to
approve. Seconded by Christ. All in favor. Motion approved 4-0.

2. The Council conducted a Public Hearing to discuss and consider approving an ordinance to change the zoning
designation from R-1(M) (One-Family Manufactured Home Dwelling District) to R-2 (Two-Family Dwelling District)
on property located at 938 & 940 Pinewood Drive, described as Lots 20-21, Block 12, Wildewood Acres and the
ten (10) foot adjacent strip adjacent to the south of each lot; and property located at 939 & 941 Pinewood Drive,
described as Lots 20-21, Block 11 Wildewood Acres and the ten (10) foot strip adjacent to the north of each lot.
Fred Morris, Planning and Development Director made the presentation. Reider made the motion to approve.
Seconded by Christ. All in favor. Motion approved 4-0.

Reports of Advisory Boards & Commissions:

1. The Council received and discussed a presentation from the Harker Heights Veterans Council. Jerry Bark,
Parks and Recreation Director made the presentation. No action taken.

Presentations by Citizens:

1. The Council received and discussed a presentation from Harker Heights Citizen Ms. Leslie Irick regarding
the lot on Man O’ War Drive. Ms. Irick was in attendance and made her presentation. No action taken.

Staff Reports:

1. The Council received and discussed the City Manager’s Report. Steve Carpenter, City Manager made
the presentation. No action taken.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 6:05 p.m.

______________________________
Mike Aycock, Mayor

ATTEST:

___________________________________
Patricia Brunson, Assistant City Manager

City Council Meeting held at 3:00 p.m. on Tuesday, June 19, 2012, in the Kitty Young Council Chamber at the Harker Heights
                                                          City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

                                                          Roll Call:
                                                          Mike Aycock                          Mayor
                                                          Pat Christ                               Mayor Pro Tem
                                                         John Reider                            Councilmember Place 1
                                                          Sam Murphey                        Councilmember Place 2
                                                          Rob Robinson                       Councilmember Place 4
                                                          Spencer H. Smith                  Councilmember Place 5

                                                          Steve Carpenter                     City Manager
                                                          Burk Roberts                          City Attorney
                                                          Patricia Brunson                    Assistant City Manager

                                                           Closed Meeting:

                                            1.     At 3:25 p.m. the Mayor announced a closed meeting for the following purposes:

                                                                   A)     Pursuant to §551.072 of the Texas Government Code to discuss the purchase or value of real property
                                                                   where deliberation in an open meeting would have a detrimental effect on the position of the City Council in negotiation with a third person,
                                                                   to-wit: the real property (“Property”) owned by Salimali Karediya located on Man O’ War Drive, being more particularly described as Lot 46,
                                                                   Block 1, Thoroughbred Estates, in the City of Harker Heights, Bell County, Texas, according to the plat of record in Cabinet B,
                                                                   Slide 253-B, Plat Records of Bell County, Texas.

                                                                    B)     Pursuant to §551.071 of the Texas Government Code to consult with an attorney about a matter in which the duty of the attorney
                                                                    to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
                                                                    Meetings Act, to-wit: the City’s options for acquiring or controlling development on the Property, and issues related thereto.

                                                          2.       At 4:25 p.m. the Mayor reconvened the open meeting to discuss and consider authorizing the City Manager to negotiate and execute
                                                                    a contract for the purchase of the Property, or to take other action as appropriate on matters discussed in the closed meeting. Christ
                                                                    made the motion to authorize the City Manager to negotiate a contract for the purchase of the real property (“Property”) owned by
                                                                    Salimali Karediva located on Man O’ War Drive, Being more particularly described as Lot 46, Block 1, Thoroughbred Estates, in the City
                                                                    of Harker Heights, Bell County, Texas, according to the plat of record in Cabinet B, Slide 253-B, Plat Records of Bell County, Texas.
                                                                    Seconded by Robinson. Murphey, Christ, Robinson, and Smith in favor. Reider opposed. Motion approved 4-1.

                                                            Adjournment:

                                                            There being no further business the City of Harker Heights City Council Meeting was adjourned at 4:26 p.m.

                                             Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, June 26, 2012, in the Kitty Young Council Chamber at the
                                                            Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

                                                            Roll Call:
                                                            Mike Aycock                        Mayor
                                                            Pat Christ                             Mayor Pro Tem
                                                            John Reider                         Councilmember Place 1
                                                            Sam Murphey                      Councilmember Place 2
                                             Rob Robinson                  Councilmember Place 4
                                                            Spencer H. Smith                 Councilmember Place 5

                                                            Steve Carpenter                  City Manager
                                                            Patricia Brunson                 Assistant City Manager

                                                            Absent:
                                                            Burk Roberts                        City Attorney

                                             Consent Items:

                                             1.     The Council discussed and considered approving the minutes of the meetings held June 12, and
                                             June 19, 2012. Christ made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

                                             Presentations by Citizens:

                                             1.     The Council received and discussed a presentation from Harker Heights citizen Herbert F. Gately III;
                                             3206 Eagle Ridge, Harker Heights, Texas 76548 regarding the condition of and plan to repair Comanche Gap
                                             Road. Herbert F. Gately III; 3206 Eagle Ridge, Harker Heights, Texas 76548 was in attendance to make his
                                             presentation. No action taken.

                                             Staff Reports:

                                             1.     Receive and discuss the City Manager’s Report. Steve Carpenter, City Manager made the presentation.
                                            No action taken.

                                             Closed Meeting:

                                             1.     At 5:20 p.m. the Mayor announced a closed meeting for the following purposes:

                                                     A)     Pursuant to §551.072 of the Texas Government Code to discuss the purchase or value of real property
                                                    where deliberation in an open meeting would have a detrimental effect on the position of the City Council in
                                                     negotiation with a third person, to-wit: the real property (“Property”) owned by Salimali Karediya located on
                                                     Man O’ War Drive, being more particularly described as Lot 46, Block 1, Thoroughbred Estates, in the City of
                                                     Harker Heights, Bell County, Texas, according to the plat of record in Cabinet B, Slide 253-B, Plat Records of
                                                     Bell County, Texas.

                                              2.     At 6:24 p.m. the Mayor reconvened the open meeting to discuss and consider authorizing the City Manager
                                             to negotiate and execute a contract for the purchase of the Property, or to take other action as appropriate on
                                              matters discussed in the closed meeting. No action taken.

                                              Adjournment:

                                              There being no further business the City of Harker Heights City Council Meeting was adjourned at 6:25 p.m.

Minutes of the City Council Meeting held at 5:00 p.m. on Tuesday, June 12, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock - Mayor
Pat Christ - Mayor Pro Tem
John Reider - Councilmember Place 1
Sam Murphey - Councilmember Place 2
Rob Robinson - Councilmember Place 4
Spencer H. Smith - Councilmember Place 5

Steve Carpenter - City Manager
Burk Roberts - City Attorney
Patricia Brunson - Assistant City Manager

Consent Items:

1.     The Council discussed and considered approving the minutes of the meeting held May 22, 2012. Murphey
made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

New Business:

1.    The Council discussed and considered approving a request from WB Development Management III
to grant a waiver to reduce side yard setbacks from six (6) feet to five (5) feet and limit separation distances
between dwellings to a minimum of twelve (12) feet for all residential lots within Tuscany Meadows Subdivision,
Phase 1. Fred Morris, Planning and Development Director made the presentation. Murphey made the motion to
approve a request to grant a waiver for 80 lots within Tuscany Meadows Subdivision, Phase 1 with the following
conditions:
     a.     Must meet the 12 foot distance requirement between dwellings.
     b.     To be monitored by the City Staff.

Seconded by Christ but did not go to vote. Councilmember Murphey rescinded his first motion and made a motion to
table this item until the meeting to be held on Tuesday, June 19, 2012. Seconded by Christ. Murphey and Christ in
favor, Reider, Robinson, and Smith opposed. Motion denied 2-3. Smith mad a motion to disapprove a request to grant
a waiver to reduce side yard setbacks from six (6) feet to (5) feet and limit separation distances between dwellings
to a minimum of twelve (12) feet for all residential lots within Tuscany Meadows Subdivision, Phase 1. Seconded
by Robinson. Smith, Robinson, and Reider in favor. Murphey and Christ opposed. Motion approved 3-2.

2.     The Council discussed and considered authorizing the City Manager to negotiate with McLean
Construction on a 150,000 gallon elevated storage tank and waterlines. Mark Hyde, Public Works Director made the
presentation. Reider made the motion to approve. Seconded by Smith. All in favor. Motion approved 5-0.

3.     The Council discussed and considered approving a resolution authorizing continued participation with the
Steering Committee of Cities served by Oncor; and authorizing the payment of 10 cents per capita to the Steering
Committee to fund regulatory and related activities related to Oncor Electric Delivery Company LLC. Alberta
Barrett, Finance Director made the presentation. Christ made the motion to approve. Seconded by Reider.
All in favor. Motion approved 5-0.

Staff Reports:

1.     The Council received and discussed a presentation regarding the land use and zoning of Thoroughbred Estates.
Fred Morris, Planning and Development Director, and Joseph Molis, GIS/Planner made the presentation. No action taken.

2.     Receive and discuss the City Manager’s Report. Steve Carpenter, City Manager made the presentation.
No action taken.

Closed Meeting:

1.     At 7:00 p.m. the Mayor announced a closed meeting for the following purposes:

        A)     Pursuant to §551.074 of the Texas Government Code to deliberate the appointment of a public
        officer to the Planning and Zoning Commission to fill a vacancy.

2.     At 7:11 p.m. the Mayor reconvened the open meeting to take action as appropriate on matters
discussed in the closed meeting. Christ made the motion to appoint Alternate Member, Place 1, Roger Segal as
a regular member to the Planning and Zoning Commission to fill the vacancy left by Leanne Meyer and to
move Thomas Sinkey to Alternate Member Place 1 and move Jody Nicholas to Alternate Member Place 2.
Seconded by Robinson. All in favor. Motion approved 5-0.

Adjournment:
There being no further business the City of Harker Heights City Council Meeting was adjourned at 7:12 p.m.

Minutes of the City Council Meeting held at 5:04 p.m. on Tuesday, May 22, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock - Mayor
Spencer H. Smith - Mayor Pro Tem
John Reider - Councilmember Place 1
Sam Murphey - Councilmember Place 2
Pat Christ - Councilmember Place 3
Rob Robinson - Councilmember Place 4

Patricia Brunson - Assistant City Manager
Burk Roberts - City Attorney
Cherie D. Williams - Administrative Assistant

Absent:
Steve Carpenter - City Manager

Consent Items:

1. The Council discussed and considered approving the minutes of the meetings held May 08, 2012 and May 15, 2012. Murphey made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

Presentations by Citizens:

1. The Council received a presentation from Harker Heights Citizens Yvonne Sandlin, 506 Man O War; Lorenzo C. Browne, 1600 Man O War; Ken Watson, 1603 Man O War; Rhonda F. Watson, 1603 Man O War; Belinda S. Walker, 1607 Man O War regarding Lot 46 Block 1, Thoroughbred Estates. No action taken.

Public Hearings:

1. The Council conducted a Public Hearing to discuss and consider approving an ordinance amending Chapter 74, Schedule 1 of the Code of Harker Heights, to change the speed limit on FM 2410. Mark Hyde, Public Works Director made the presentation. Smith made the motion to approve. Seconded by Reider. All in favor. Motion approved 5-0.

2. The Council conducted a Public Hearing to discuss and consider approving an ordinance amending Chapter 74, Schedules V and VI, and Chapter 75, Schedule 1 of the Code of Harker Heights, to modify the traffic control devices at the intersections of Broken Arrow Drive and Pawnee Drive, Preswick Drive and Nola Ruth Drive, Gasisco Drive and Verna Lee Boulevard, Fox Trail and Frontier Trail, Beaver Trail and Frontier Trail, Lambrusco Drive and Port Drive, and to provide for no parking signs on Miller’s Drive. Mark Hyde, Public Works Director made the presentation. Murphey made the motion to approve. Seconded by Christ. All in favor. Motion approved 5-0.

New Business:

1. The Council discussed and considered the appointment of Mayor Pro Tem. Patricia Brunson, Assistant City Manager made the presentation. Smith made the motion to nominate Councilmember Christ for a term of one year. Seconded by Reider. All in favor. Motion approved 5-0.

2. The Council discussed and considered approving a request regarding a city wide garage sale for the City of Harker Heights. Heather Cox, Parks and Recreation Activity Coordinator made the presentation. Smith made the motion to approve the resolution. Seconded by Robinson. All in favor. Motion approved 5-0.

3. The Council discussed and considered approving a resolution authorizing the City Manager to enter in to an Inter-local Agreement for the US 190 Eastbound to Westbound Bridge Turnaround Project at FM 2410 material inspection and testing services with the Texas Department of Transportation, the City of Harker Heights contract amount not to exceed $3,500.00. Mark Hyde, Public Works Director made the presentation. Christ made the motion to approve. Seconded by Murphey. All in favor. Motion approved 5-0.

Staff Reports:

1. There was no City Manager’s Report.

Closed Meeting:

1. At 5:35 p.m. the Mayor announced a closed meeting for the following purposes:

A) Pursuant to §551.074 of the Texas Government Code to deliberate the appointment of an Alternate Municipal Judge.

2. At 5:50 The Mayor reconvened the open meeting to take action as appropriate on matters discussed in the closed meeting. Christ made the motion to reappoint Billy Ray Hall as Alternate Municipal Judge for a term of (2) two years with a pay adjustment from $7,000 annually to $7,500 annually. Seconded by Reider. All in favor. Motion approved 5-0.

Adjournment:

There being no further business the City of Harker Heights City Council Meeting was adjourned at 5:51 p.m.

_________________________________
Mike Aycock, Mayor

ATTEST:

_____________________________________
Patricia Brunson, Assistant City Manager

Minutes of the City Council Meeting held at 3:06 p.m. on May 15, 2012, in the Kitty Young Council Chamber at the Harker Heights City Hall at 305 Miller’s Crossing, Harker Heights, Texas 76548:

Roll Call:
Mike Aycock  Mayor
Spencer H. Smith  Mayor Pro Tem
Sam Murphey  Councilmember Place 2
Pat Christ  Councilmember Place 3
Rob Robinson  Councilmember Place 4

Patricia Brunson  Assistant City Manager
Burk Roberts  City Attorney
Cherie D. Williams Administrative Assistant

Absent:
John Reider  Councilmember Place 1
Steve Carpenter  City Manager

New Business:

1. The Council canvassed the election returns. Councilmembers Christ and Robinson stepped out to tabulate the ballots. The results are as follows:

TOTAL VOTERS – 696

COUNCIL PLACE 2 CANDIDATES	TOTAL VOTES
Moshe “Mo” Schrauth	95
Sam Murphey	591

COUNCIL PLACE 5 CANDIDATE	TOTAL VOTES
Spencer H. Smith	617

Sam Murphey was declared the winner for Councilmember Place 2 and Spencer H. Smith was declared the winner for Councilmember Place 5.

2. Burk Roberts, City Attorney, administered the oath of office to Sam Murphey to serve as Councilmember Place 2, for a three year term ending May, 2015 and to Spencer H. Smith to serve as Councilmember Place 5, for a three year term ending May, 2015.

Adjournment:

There being no further business the meeting was adjourned at 3:22 p.m.



                                                                                                                ________________
                                                                                                                Mike Aycock, Mayor

ATTEST:

__________________
Patricia Brunson,
Assistant City Manager

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